User Agreement Help File
for CLEF Data Collections

Organisation form

• The first line should contain the name of the smallest entity of your organisation that will be using the data, e.g. Department of Computer Science, Natural Language Research Division, etc., so that the second line listing the number of people engaged in research is a reasonable number. If this line gives the total number of people in your company, university, etc. then it will look like the whole world is using the data. 

• Corporation/Partnership/Legal Entity should be the name of your university, company, etc. 

• The address, telephone, and facsimile should refer to the organisation's principle investigator's address, telephone, and facsimile. 

• By the organisation: The person signing for the organisation should be the principle investigator of the project who is assumed to be the person responsible for protecting the data. If this is a problem at your organisation, then follow your organisation's guidelines. 

• Accepted by CLEF: CLEF will fill this out, and return a copy to you. The original will be retained at CLEF. 

Individual form

• The first line should contain the individual's name within an organisation, who will be using the data. 

• Organisation should be the same name entered in the first line of the organisation form. The Corporation, etc. and address, etc. should then be the same as filled in on the organisation form in the corresponding slots. 

• By the individual: The person signing should be the individual within an organisation, who will be using the data. 

• Accepted by the organisation: The person signing for the organisation should be the principle investigator of the project who is assumed to be the person responsible for protecting the data. The person who signs for the organisation will retain the original individual forms for use in tracking. 

Agreement concerning Dissemination of Results

• This form should be signed by the person signing for the organisation. 

Please mail the Organisation and the Agreement for Dissemination of Results forms by express post to the address below. Access to the data will be provided only on receipt of the relevant forms.